Ask your vendors like florists, linen services, etc. if they will reduce or waive their fee in exchange for use of the images in their marketing if your photographer will allow this. (We do)
If you’ll be working with a florist for arrangements in a ballroom shot you can have them prepare “one sided” arrangements since the camera will only see one side at a time. This would save at least 25% of the cost of materials which can add up in a large space.
When shooting guest rooms consider detail images that can be used for multiple room types. Things like work desks, mini bars, coffee areas, etc. that are common to many or all room types. This is great for getting your image count up on the OTAs for better ranking without actually having to capture and retouch additional shots.
Look at upcoming events at the hotel and see if there are any large meeting setups that you could leverage for your shoot and schedule accordingly.
Make sure you have a comprehensive shot list to avoid a second trip/shoot to capture that one new room type your revenue manager wants to add or that boardroom that was recently renovated, etc.
If you are monetizing your various views (City, Lake, Ocean, etc.) discuss with your photographer the possibility of shooting just one example of each room type (King, Double, etc.) and swapping out the view in post production to create a second set of images with the alternate view for use in booking tools and elsewhere.
